Solutions for Event Logistics

From racing teams to world tours

Working on International Logistics for Touring within the Music Industry, Cargo-Planner has been an exceptional support to me in fine tuning the most suitable Chartered Aircraft when planning tour schedules and ensuring the correct equipment is utilised with precision, to stay competitive and on budget.
Joe O´Malley, ROCK-IT GLOBAL

Load Planning Software

Precision planning for event logistics

Event logistics requires precision, speed, and reliability. Whether you're managing concerts, trade shows, sporting events, or corporate gatherings, Cargo-Planner helps you transport equipment efficiently and ensure everything arrives on time.

Plan complex equipment loads

Optimize trailer and container utilization

Create detailed loading instructions

Ensure proper weight distribution

Handle last-minute changes

Generate professional documentation

Reduce Transportation Costs

Find the most cost effective solution

Event logistics often involves tight budgets and multiple venues. Cargo-Planner helps you maximize efficiency and minimize transportation expenses:

Optimize multi-stop routes

Plan efficient loading sequences for touring events with multiple venues

Lower freight expenses

Accurate space planning prevents over-ordering transportation capacity

Reduce equipment damage

Proper load planning minimizes shifting and damage, reducing replacement costs

Increase Operational Efficiency

Flawless execution on tight deadlines

Streamline your operations to ensure perfect delivery every time.

Standardize loading procedures

Create repeatable processes for touring events and recurring setups

Improve crew coordination

Provide clear visual instructions that reduce confusion and errors during loading

Handle last-minute changes

Quickly replan loads when equipment lists change or new items are added

Optimize load/unload sequences

Plan loading order to ensure items are unloaded in the right sequence at the venue

Reduce on-site delays

Well-planned loads mean faster setup and teardown at event venues

Professional client presentations

Impress clients with detailed transport plans and professional documentation

Save Critical Time

Move fast with clarity and control

In event logistics, time is everything. Missing setup deadlines is not an option. Cargo-Planner helps you work faster and smarter:

Rapid load planning

Generate transport plans in minutes instead of hours of manual calculations

Quick bid preparation

Respond to RFPs faster with accurate transport cost estimates

Faster loading operations

Clear visual guides help crews load trucks 30-40% faster

Reduce pre-event stress

Know exactly what fits where before trucks arrive at the loading dock

Instant scenario testing

Quickly evaluate different transport options to meet budget and timeline constraints

Improve Environmental Impact

Reduce your carbon footprint

Sustainability is increasingly important in the events industry. Reduce your carbon footprint while improving efficiency:

By reducing the number of trucks needed per event, you're not just cutting costs—you're helping the events industry move toward a more sustainable future.

Reduce vehicle emissions

Fewer trucks on the road means lower CO2 emissions per event

Optimize fuel consumption

Proper weight distribution improves fuel efficiency for transport vehicles

Support green events

Help clients meet their sustainability goals with efficient transportation solutions

Minimize empty miles

Better planning reduces unnecessary trips and repositioning moves

Track sustainability metrics

Demonstrate environmental improvements to eco-conscious clients and venues